大模型网摘DeepSeek for the Office Trio: Excel Formulas, PPT Outlines, and Email Templates
The office is where DeepSeek pays off fastest: Excel formulas, PPT outlines, and email templates all have clear output structures, so you can lock them into reusable prompt templates. Given how DeepSeek works, the R series with its switchable deep-thinking mode suits complex reasoning, while the V series general chat handles most everyday writing. Simple tasks like "write a meeting notice" don't need deep thinking—turning it on just makes things slower. Conversely, for multi-condition Excel formulas that require actual reasoning, the R series is noticeably more reliable. Reasoning models don't respond to "you are a senior expert" roleplay fluff; they respond to clear constraints and structured input—spell out the data structure, conditions, and output format, and that beats piling on adjectives.
Excel Formulas: Paste Your Table Structure As-Is
The most common failure in getting Excel formulas isn't the model's ability—it's that you never described the data. Column names, data ranges, and where the output goes: state those three clearly and the formula usually lands on the first try. For complex multi-condition logic (nested IF, SUMIFS, INDEX+MATCH combos), turn on deep-thinking mode so it reasons through the logic before writing the formula.
text
Please write an Excel formula for me with a brief explanation.
My table structure:
- Sheet1, column A = order ID, column B = customer name, column C = amount (C2:C500), column D = status ("completed" or "cancelled")
- Result goes in F2
Requirement: total the amounts of all "completed" orders where the customer name equals B2.
Requirements:
1. Provide the formula, compatible with both Excel and WPS
2. Explain the formula logic in one sentence
3. If leading/trailing spaces in column B could break the match, point that out and show how to handle it
After you get the formula, test it on a few real rows before applying it to the whole column. If the result is wrong, send back the actual output versus the expected output and let it debug—that's much faster than re-describing everything.
PPT Outlines: Fix the Constraints First, Then Expand Page by Page
The worst prompt for an outline is a one-liner like "make me a product intro deck." Without page count, audience, and points per page, you'll get a generic hollow framework. Template example:
text Generate a PPT outline for the following topic. Topic: [Product Q2 Review] Audience: [department managers and the VP]; they care about results and next steps, not technical details Length: within 12 slides, including cover and closing Output format: 1. For each slide: number, slide title, 3-5 bullet points, and a suggested chart type (bar chart, flowchart, etc.) 2. Slide 2 must be a "Key Takeaways" page that sums up the overall result in 3 statements 3. Style: state facts, minimal adjectives, professional business Chinese
Once you have the outline, follow up per slide with something like "expand slide 5's bullets into speaker notes." The V3 general chat model handles this fine—no need for deep thinking.
Email Templates: One Base Draft, Rewritten for Any Occasion
Emails are the most reusable template of all. Have DeepSeek produce one standard base draft, then just swap variables each time. For simple emails, V-series chat is fast enough; for tone-sensitive situations like payment reminders or complaint responses, turn on deep thinking and let it weigh the wording.
text
Generate a Chinese business email template for [reminding a client to submit acceptance documents].
Scenario constraints:
- Recipient: the client's project lead; we've worked together for six months on good terms
- Background: the contract required documents by last Friday; nothing received yet, and the project schedule is affected
- Tone: polite but not dodging the issue, with a clear deadline placeholder {{deadline}}
Output format:
1. Email subject line (within 20 characters)
2. Body, with client name, project name, and dates as {{variable}} placeholders
3. A follow-up paragraph (under 50 words) with a firmer tone, for use if they delay again
After generating, turn the {{variables}} into your own snippet library and pair it with text-expansion shortcuts—routine emails out the door in 30 seconds.
One Universal Rule: Constraints Beat Personas
All three scenarios share the same recipe: task goal + input structure + output format + edge cases. Whether to enable deep thinking comes down to one question: does the task need multi-step reasoning? Formula derivation and delicate wording—yes. Outline expansion and routine email—no. For complex tasks, paste your actual data structure in rather than vaguely describing "I have a spreadsheet."
All three templates can be pasted straight into the chat box—just replace the bracketed parts with your actual situation. Save them as your own snippets, bring real data back for debugging when formulas misbehave, and swap variables for emails. The ceiling on productivity is set by how clearly you write your constraints.